Library Staff Publications and Presentations

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This collection contains publications and presentations primarily created by current and former UT Southwestern Library staff.


Recent Submissions

Now showing 1 - 20 of 107
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    Hidden Opportunity: The Advantages of Synchronizing Multiple Knowledge Bases
    (2024-03-05) Gross, Emily; Somma, Soley; Crossno, Jon
    There are many advantages to synchronizing your knowledge bases that benefit your library. However, with reduced staff, the rapid changes across e-Resources, and working with multiple vendors, synching knowledge bases can seem daunting. Panelists will share why and how they chose to synchronize knowledge bases to support their library's strategy.
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    Managing Expectations: ORCID Registration and Scopus Findings of UT Southwestern Learners
    (2020-08-07) Scott, Jane
    Using and Collecting ORCiD IDs can provide numerous benefits for academic and research institutions. Providing ORCiDs to participating organizations can provide value for combating disambiguation in databases. ORCID in theory is wonderful, but what about it in practice? Do learners use their ORCiD accounts? How do databases like Scopus use ORCID? Jane Scott has spent the last year determining these expectations for the 4000+ UT Southwestern learner community and achieving an average of 80% registration compliance rate. This session will provide insight into trends and expectations of various learner groups (students, postdocs, and clinical trainees). We will evaluate our various ORCID enrollment and marketing strategies including campus policy, onboarding training, and individual email content. It will also address who to cultivate an ORCID culture to encourage sustainable reporting strategies. These insights will help manage expectations and ensure successful participation with time saving, effective strategies that can save your staff time and get results.
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    Making ORCID Work for All: Evaluating Graduate Student ORCID iD and Scopus ID Usage and Citation Results for Administrative Reporting
    (2019-10-15) Scott, Jane; Crossno, Jon
    PURPOSE: The purpose was to evaluate the current efficacy of ORCID iDs in Scopus by comparing citation information from ORCID and Scopus ID records SETTING/PARTICIPANTS/RESOURCES: Spreadsheet of current and recently matriculated graduate students (626) from our institution for citation count report. METHODOLOGY: Analysis and compilation of Scopus and ORCID author and citation search results, as well as existing linked ORCID iDs from campus database. RESULTS/OUTCOMES: 1. 17.5% (109) of students have a reliable, ORCID iD primary source for current citation(s), greater or equal to Scopus results 2. At least 88% (443) have active Scopus ID records (includes 96 from Question #1 with "equal to Scopus" designation) 3. 10% (62) have no citations to report (no Scopus ID and blank/ no ORCID account) 4. 17% (106) had multiple Scopus ID matches and ORCID name matches, requiring further clarification 5. 36% (227) of students had ORCID accounts registered with the institution 6. 31% (195) of students had distinct name matches/information with ORCID accounts not registered with the institution DISCUSSION/CONCLUSION: Only 9% of graduate students have an active ORCID record that campus Information Resources (I.R.) could pull current citation information from. At least 88% of graduate students have Scopus IDs that could be pulled by I.R. Therefore, Scopus IDs are currently more reliable for obtaining citation information for reporting with author order. Whereas some non-Scopus APIs in ORCID provide helpful month publication date data. Educational materials/training on various ID linking practices in databases and using APIs within ORCID is recommended.
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    Creating & Executing a Website Re-Design Simultaneously: A Hyper Rational Approach
    (2019-08-02) Scott, Jane
    Can a web redesign project be executed and created simultaneously? Inspired by the architect of the Seattle Public Library's innovative hyper rational process, we embarked on a similar approach to redesign our website in 2017. By harnessing our own web statistics, we were able to make definitive choices about our content and invest in better user experience design and technology. This approach fostered easy adoption and minimal training, while also inspiring innovation and improvement. By identifying core issues and taking the position that our website is a virtual librarian, we were able to determine what systems and products we should implement to maximize that experience. What resulted was a unique and customized site that adheres to our values, experiences, and service standards.
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    Harnessing the Power of ORCID On Campus: ORCID Integration Lessons Learned
    (2019-05-07) Scott, Jane; Crossno, Jon
    Collaboration and open communication about the project proved to be valuable in progressing the project along and holding people accountable to various tasks needed to make this process successful. We are exploring various promotional strategies and determining long range onboard training requirements and campus requirements for ORCID iD inclusion in campus scholarly activities like poster sessions. We are also monitoring and reporting enrollment trends.
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    Harnessing the Power of ORCID on Campus
    (2019-01-14) Scott, Jane
    This item contains the slide presentation from the Effective Teacher Series presentation on ORCID.
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    The Presenter's Toolbox
    (Medical Library Association, 2017-07) Russell, Joy
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    Barbara Epstein, AHIP, FMLA, Medical Library Association President, 2017-2018
    (Medical Library Association, 2017-10) Gonzalez, Kelly
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    EndNote X8--Citation Manager--What's New?
    (2017-03-21) Rathvon, David
    This item contains the slide presentation from the Effective Teacher Series presentation on EndNote.
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    The Koha Experience: An Academic Library Perspective
    (2017-02-15) Crossno, Jon; Kainerstorfer, Cameron
    What was it like to transition to Koha from a proprietary ILS in an academic library? Hear perspectives on staffing needs as well as what it is like working with an open source vendor and the cost differences associated. How flexible is Koha when it comes to integrating campus-wide systems and 3rd party products?
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    Transforming an Academic Medical Center Library Into a Digital Library and Learning Center
    (Taylor & Francis, 2016-03) Gonzalez, Kelly
    Note: The publisher does not allow deposit of the publisher's version/PDF without a paid open-access option.
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    Accepting TexShare Cards (in a Medical Library)
    (2004-03) Crossno, Jon
    Over 500 Texas libraries participate in the TexShare Card program. Panelists, representing public, academic, community college, and medical libraries present summaries of their experience issuing and accepting TexShare cards at circulation desks around the state. The panel shares best practices and offers circulation and reference librarians' ideas for procedures, staff training, and administration of the card program. The program will also feature an update from the TexShare Coordinator. Come learn more about the TexShare Card program from your colleagues. This presentation focuses on the DOs and DON'Ts of accepting TexShare cards in a medical library.
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    Meeting Registration Simplified: Using RegOnline to Soar Above the Clouds
    (2008-10) Crossno, Jon
    During Spring 2007 the SCC Registration Task Force investigated options for improving the collection and management of the Chapter's annual meeting registrations and events. After reviewing several software products, the task force eventually selected RegOnline ( as the most likely to meet the Chapter's needs, and the SCC/MLA Executive Board approved the use of RegOnline during the 2007 Annual Meeting in Albuquerque, New Mexico. The 2008 Local Arrangements Committee was the first to configure and use the software, which has simplified the management of meeting registrations. Many routine tasks that had been performed manually or required extensive modifications are now performed almost automatically. Total attendance figures for registration categories and events are now visible at a glance. Custom views can be quickly created using filters and reports to share information with other committee members. Accounting tasks are handled seamlessly through simple HTML views, and all transactions can be easily exported as Excel files. Attendees at this session will get an inside look at the registration system and its various functions. Future meeting planners are strongly encouraged to attend.
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    Technology: 3D Printing in Medical Libraries
    (Medical Library Association, 2016-04) Scott, Jane; Ossom Williamson, Peace
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    Focus on the Forest, Not the Trees: A Checklist for Planning Chapter Meetings
    (2016-05) Traditi, Lisa K.; Crossno, Jon
    OBJECTIVES: After successfully planning Quint*Essential: Convergence and Collaboration, a meeting of five MLA chapters, the authors share the lessons they learned from their experience. METHODS: Held Oct.12-16, 2014, Quint*Essental was a joint meeting of the Midcontinental Chapter of MLA (MCMLA), Medical Library Group of Southern California & Arizona (MLGSCA), Northern California & Nevada Medical Library Group (NCNMLG), Pacific Northwest Chapter of MLA (PNCMLA), and South Central Chapter of MLA (SCCMLA). After reviewing successes and failures of their multi-chapter meeting, the authors used SurveyMonkey to gather the opinions and advice of other multiple chapter meeting planners. The authors then identified key activities and time-sensitive tasks necessary to planning such a meeting. RESULTS: From this amalgam of information, they created a checklist designed to help future planners, whether for individual or multiple chapter meetings. This checklist also includes a recommended timeline for when essential milestones should be reached. CONCLUSIONS: Holding a multi-chapter meeting, while a daunting task, can be beneficial to chapters and attendees. A vetted planning checklist, along with strong communication, skills with shared decision-making, and effective record-keeping are key components for success.
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    Lights, Camera, Lecture! Video Production for Your Online Curriculum
    (2014-10-21) Scott, Jane
    This item contains the slide presentation from the Effective Teacher Series presentation on video production.
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    Introducing the Institutional Repository
    (2015-01-20) Kainerstorfer, Cameron
    This item contains the slide presentation, plus references and additional resources from the Effective Teacher Series presentation on the institutional repository. The slides version that includes presentation notes is available only from on-campus or using VPN.
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    Transforming an Academic Medical Center Library into a Digital Library and Learning Center
    (2014-10-15) Gonzalez, K. R.
    PURPOSE: This paper will explore the removal of a 265,000 volume collection to the University of Texas/Texas A&M Joint Library Facility to create the core medical library collection for UT and A&M affiliated universities while maintaining and building an extensive electronic resource collection and reallocating physical spaces for student learning activities. SETTING/PARTICIPANTS/RESOURCES: Health Sciences Digital Library and Learning Center of UT Southwestern Medical Center (UTSW), formed a partnership with the University of Texas/Texas A&M Joint Library Facility (JLF) as well as with the Senior Associate Dean for Strategic Development for UT Southwestern Medical School. BRIEF DESCRIPTION: This project was partially funded through the University of Texas System Reserve Allocation for Library, Equipment, Repair and Rehabilitation (LERR) in fiscal year 2014. This funding allowed for options to be considered for the removal of the Library's print collection. This paper describes the planning process, challenges encountered, and collaboration and partnerships formed to transform the Library into a digital library and learning center. RESULTS/OUTCOME: The partnerships that formed between the UTSW Health Sciences Digital Library and Learning Center, JLF, and UTSW Medical School improved access to both print and electronic resources as well as providing dedicated learning spaces for UTSW.